Application for a Migration Certificate: Format, Easy Tips, and Samples

Planning to switch to a school, college, or university? You will need to submit an application for a migration certificate to complete the process. This important document confirms your eligibility to enrol in another institution.

In this article, you will learn how to write an application for a migration certificate, along with formats and sample letters for school, college, and university students.

Table of Contents

• What is a Migration Certification?
• How to Write an Application for a Migration Certificate?
• Application For Migration Certificate: Format
• Sample Letters for Migration Certificate

What is a Migration Certification?

A migration certificate is an official document issued by an educational institution, your school board, college, or university, confirming that you have completed your studies there and have no pending dues. It certifies that you are eligible to enrol in a different educational institution or board.

How to Write an Application for a Migration Certificate?

Writing an application for a migration certificate is straightforward if you follow the standard formal letter format. Here are the key points to keep in mind:

1. Write your personal details: Include your full name, roll number/enrolment number, class, address, and contact details.

2. Address the institution: Address the application to the principal (for school) or registrar (for college/university).

3. Write a clear subject line: State the purpose of your application clearly.

4. Mention your reason: Include details of your current institution, course, and the new institution you plan to join. Also, mention the documents attached.

5. Close politely: Thank the authority and request them to issue the certificate at the earliest.

6. Sign the application: Add your full name and date.
   
   

Application For Migration Certificate: Format

For an application for a migration certificate from school, college, or university, you can follow a common structure by adjusting a few details.

Addressed To:

• School Principal (for 10th/12th)

• Registrar/Principal (for college/university)

• Controller of Examinations (after graduation)

Key Points to Mention:

• Name of the student

• Class/course/degree details

• Roll number or registration number

• Year of study or graduation year

• Reason for migration or transfer

• Confirmation of cleared dues

• Request for issuing the migration certificate

• Mention the attached documents 

• Parent’s signature (if required for school students)
  
  

Sample Letters for Migration Certificate

Below are different examples of applications for migration certificates from school, college, and university for your reference.

Sample Application for Migration Certificate from University

Meghna Iyer
B-204, Lotus Residency, Andheri East
Mumbai, Maharashtra – 400069
Email: meghna.iyer@gmail.com | Phone: 9820XXXXXX

Date: 23rd April, 2026

To
The Controller of Examinations
University of Mumbai
Fort, Mumbai – 400032

Subject: Application for Migration Certificate – B.A. (English Literature), Batch 2022–25

Respected Sir,

I am Meghna Iyer, a former student of B.A. (English Literature) at Elphinstone College, which is affiliated with the University of Mumbai. I completed my degree in April 2025, bearing Seat No. A-341267 and PRN 2022016400123456.

I have been selected for the M.A. English programme at Jawaharlal Nehru University (JNU), New Delhi, for the academic year 2026–27. As a mandatory requirement for enrolment, JNU has asked me to provide a migration certificate issued by the University of Mumbai.

I therefore request you to kindly issue my migration certificate at the earliest. I confirm that I have no pending examinations, dues, or library obligations with the university or affiliated college.

I shall be thankful for your prompt action in this regard.

Yours faithfully,
Meghna Iyer
Seat No.: A-341267 | PRN: 2022016400123456
B.A. English Literature, Elphinstone College, Batch 2022–25

Enclosed documents:

• Attested copies of T.Y.B.A. and the previous year's mark sheets
• Passing Certificate / Provisional Degree Certificate
• PRN card / College ID
• JNU admission selection letter
• Prescribed application form (if any) and demand draft
  
  

Sample Application for Migration Certificate from College

From

Karan Patel
27, Shyam Nagar, Gopalpura Bypass
Jaipur, Rajasthan – 302018
Email: karan.patel99@gmail.com | Phone: 9782XXXXXX

Date: 23rd April, 2026

To
The Principal
Government Commerce College
Sanganeri Gate, Jaipur, Rajasthan – 302003

Subject: Request for Issuance of Migration Certificate – B.Com Second Year

Respected Madam,

I, Karan Patel, was a student of B.Com Second Year at your college during the session 2024–25, enrolled under the University of Rajasthan with roll no. 231BCM0456. Due to unavoidable personal circumstances, I was unable to continue my studies at this institution. Now I have been admitted to the B.Com. Third year at Maharaja College of Arts, Science and Commerce, Mysuru.

For the admission process at Maharaja College, I require a migration certificate from my previous college. I therefore request you to kindly issue the migration certificate so that I may complete my admission process without further delay.

I have paid all outstanding fees and returned all library books issued to me. A no-dues slip is enclosed for your reference.

I request you to process this at the earliest and oblige.

Yours sincerely,
Karan Patel
Roll No.: 231BCM0456
B.Com Second Year, Session 2024–25

Documents enclosed:

• Copies of mark sheets (First Year and Second Year)
• No-dues slip from the college library and the accounts department
• Admission letter from Maharaja College, Mysuru
• College ID card (original to be surrendered)
  
  

Sample Letter for Migration Certificate from School

From

Mr Deepak Ranjan Mohanty
HIG – 78, Phase II, BDA Colony
Bhubaneswar, Odisha – 751012
Phone: 9437XXXXXX

Date: 23rd April, 2026

To
The Headmistress
Kendriya Vidyalaya No. 1
Unit – IV, Bhubaneswar, Odisha – 751001

Subject: Application for Migration Certificate for My Daughter Sneha Mohanty – Class VIII

Respected Madam,

I am the father of Sneha Mohanty, who is currently enrolled in Class VIII – A at your school. I am writing to request the issuance of a migration certificate for my daughter.

I have recently been transferred by my employer, Odisha State Civil Supplies Corporation, from Bhubaneswar to Sambalpur. Consequently, I need to seek Sneha’s admission in Class IX at Kendriya Vidyalaya, Sambalpur, for the academic session 2026–27. The KV Sambalpur admission office has asked for a migration certificate from the present school.

My daughter has attended classes regularly and has a good academic record. All school fees for the current session have been paid in full. I kindly request that you issue the migration certificate and transfer certificate (TC) as soon as possible. The admission deadline is approaching.

I am grateful for your understanding and prompt assistance.

Yours respectfully,
Deepak Ranjan Mohanty
(Father of Sneha Mohanty)
Adm. No.: KV1-BBN-2019-452, Class VIII – A

Documents enclosed:

• Copy of employee transfer order (for verification)
• Photocopy of the latest report card
• Fee clearance receipt
• Application for Transfer Certificate (enclosed separately)
  
  

Sample Application for Late Submission of Migration Certificate

From

Nisha Kumari
Village: Rampur Kalan, Post: Phulwari Sharif
Patna, Bihar – 801505
Email: nisha.kumari.k@gmail.com | Phone: 9102XXXXXX

Date: 23rd April, 2026

To
The Registrar
Magadh University
Bodh Gaya, Bihar – 824234

Subject: Application for Migration Certificate with Request to Condone Delay – B.Sc. Batch 2021–24

Respected Sir/Madam,

I, Nisha Kumari, completed my B.Sc. (Physics Honours) from Gaya College, affiliated to Magadh University, in May 2024. I am writing this application to request the issuance of my migration certificate, which I was unable to apply for within the prescribed time limit.

The delay occurred because I belonged to a rural area with limited access to information, and I was unaware that a separate migration certificate application needed to be submitted after passing the final examination. I was under the incorrect assumption that the Provisional Certificate alone would suffice for future admissions. I sincerely apologise for this oversight and assure the university that there was no wilful negligence on my part.

I have now been selected for an M.Sc. in Physics at BHU, Varanasi, for the academic session 2026–27. For the admission process, BHU has specifically asked for a migration certificate as a mandatory document. The last date for submitting this document is 20th May, 2026.

I humbly request you to issue the migration certificate urgently. All university and college dues have been cleared.

I shall remain forever grateful for your kind consideration and cooperation.

Yours humbly,
Nisha Kumari
Roll No.: 21-BS-PHY-0892
B.Sc. Physics Honours, Gaya College, Batch 2021–24

Documents enclosed:

• Copies of all six semester mark sheets
• Provisional Certificate issued by Magadh University
• BHU admission allotment letter
• Affidavit on stamp paper explaining the reason for the delay
• Character Certificate from Gaya College
• No-dues certificate from college