Joining Letter After Leave

A joining letter after leave, also known as a rejoining letter, is a formal letter written by an employee to inform the employer about resuming duties after a break. This letter is usually addressed to the HR manager, principal, or reporting authority and includes important details such as the duration of leave, reason for absence, and the date of rejoining. In this guide, you will learn the format, important tips, and detailed samples of joining letters after leave for different situations.

Table of Contents

• Joining Application after Leave – Formats and Samples

• Joining Letter after Leave – Format

• Samples of Writing a Joining Report after Leave

Joining Application after Leave – Formats and Samples

Before learning the format, it is important to understand what a joining application after leave includes and why it is required. A joining application formally informs the organisation that the employee is ready to resume work after a specific period of leave.

This type of letter is commonly written after:

• Medical leave

• Maternity leave

• Personal or emergency leave

• Sabbatical leave

A well-written joining letter should:

• Clearly mention the leave duration

• State the reason for leave

• Confirm the rejoining date

• Maintain a polite and professional tone

It also helps in maintaining proper records within the organisation.

Joining Letter after Leave – Format

Understanding the correct format of a joining letter after leave is essential to ensure clarity and professionalism. The structure is similar to a formal letter.

Standard Format:

• Sender’s Name and Address
• Date
• Receiver’s Name and Address
• Subject Line
• Salutation (Dear Sir/Madam)

Body of the Letter:

• Mention your designation and department
• State the reason for leave
• Specify the leave duration
• Inform the rejoining date
• Attach supporting documents (if any)
• Request acceptance of joining

Closure:

• Thanking line
• Yours sincerely/faithfully
• Signature
• Name and designation
  
  

Samples of Writing a Joining Report after Leave

To understand the format better, here are four detailed sample joining letters after leave, each written for different situations.

1. Joining Letter After Maternity Leave

Tejaswini Mohapatra

75, Kamalam, B. Narayanpura

Mahadevpura, Bangalore

24th February 2022

The HR Manager

Assure Pvt. Ltd.

Mahadevpura, Bangalore

Subject: Rejoining after maternity leave

Dear Sir/Madam,

I am writing to formally inform you that I will be resuming my duties as a Content Writer in the Digital Marketing Department from 1st March 2022. I had been on maternity leave since 3rd March 2021, and my approved leave period concludes on 28th February 2022.

During my leave, I ensured a proper handover of responsibilities to my team members so that the workflow remained uninterrupted. I am now ready to rejoin work and contribute effectively to the organisation.

I have attached the necessary documents, including medical reports and leave approval copies, for your reference. Kindly consider this letter as my official joining report and do the needful.

Thank you for your support and understanding.

Yours sincerely,

(Signature) 

Tejaswini Mohapatra

Employee ID: E0000

2. Joining Application after Leave due to Illness

Sofie Soni

 #779, Sri Vihar Enclave

Banaswadi, Bangalore

10th January 2022

The Chief Academic Officer

SAFF Solutions

Banaswadi, Bangalore

Subject: Rejoining after medical leave

Respected Sir,

I, Sofie Soni (Employee ID: E0000), working as Content Head in the Digital Marketing Team, would like to inform you that I was on medical leave from 18th January to 26th January 2022 due to COVID-19.

I have now fully recovered and am medically fit to resume my duties. As discussed earlier, I will be rejoining work from 27th January 2022. I am committed to resuming my responsibilities with full dedication and ensuring that pending tasks are completed promptly.

I have attached my medical reports for your verification. Kindly accept my joining application and allow me to continue my duties.

Thank you for your consideration.

Yours faithfully,

(Signature) 

Sofie Soni

3. Rejoining Letter after Sabbatical Leave

Karishma Dutta

887, Dairy Circle

Koramangala, Bangalore

7th March 2022

The Principal

Marian School of Social Science

Bangalore

Subject: Intimation of rejoining after sabbatical leave

Respected Sir,

I am writing to inform you that I am ready to resume my duties as TGT English from 3rd April 2022. I had taken a sabbatical leave for two months to complete my doctoral thesis.

I am pleased to inform you that I have successfully completed my research work, and my viva is scheduled for June. I am now prepared to return to my teaching responsibilities and continue contributing to the institution.

Kindly consider this letter as my official intimation of rejoining and grant me permission to resume work.

Thank you for your support.

Yours sincerely,

(Signature) 

Karishma Dutta

4. Joining Letter after Personal Leave

Rohan Sharma

45, Green Park

Delhi

15th June 2022

The HR Manager

ABC Pvt. Ltd.

Delhi

Subject: Rejoining after personal leave

Dear Sir/Madam,

I would like to inform you that I will be rejoining my duties as a Sales Executive from 16th June 2022 after availing personal leave from 1st June to 15th June 2022 due to family commitments.

During my absence, I ensured that all urgent responsibilities were delegated appropriately. I am now fully prepared to resume my duties and contribute effectively to the team.

I kindly request you to accept my joining report and update the records accordingly.

Thank you for your understanding and support.

Yours sincerely,

(Signature) 

Rohan Sharma