Application for TC by Parents

Planning for a school change, as your family is relocating or your parents' job is changing? In such a situation, parents should apply for a TC. An application for TC by parents is a formal letter written to the school principal stating the reason for leaving the school and requesting the issue of the child’s TC.

Table of Contents: 

• What Is an Application for TC by Parents
• How to Write an Application for TC by Parents
• Tips to Write an Application for TC by Parents
• Application for TC by Parents Format
• Application for TC by Parents Samples

What Is an Application for TC by Parents?

An application for TC by parents is a formal letter written by parents to the school requesting the issue the TC for the student. TC stands for transfer certificate, which states that your child has completed their studies at the school, and certifies that the student is eligible to move to another school or institution. The application for TC is written when the family relocates to a different city or area, to change the school for academics, or for higher education. 

How to Write an Application for TC by Parents

To write an application for a Transfer Certificate (TC), parents should write a formal letter and use polite language. The letter is addressed to the principal. It should clearly mention the student’s name, class, and roll number, and it should have a clear reason for requesting the TC.

Tips to Write an Application for TC by Parents

Here are some tips that parents can use when writing an application for TC. By following the proper format and useful tips, parents can ensure that the application is written correctly and the TC is issued without delay.

• Maintain a polite and respectful tone throughout the letter.
• Provide accurate and complete student details, including full name, class, and roll or admission number.
• Clearly mention the reason for requesting the TC and the date from which it is needed. 
• State whether all fees and dues have been cleared, or mention any pending payments to be completed.
• Politely request that the school issue the TC at the earliest, without using a demanding or rude tone.
• Proofread the application carefully to avoid spelling, grammar, or factual errors.

Application for TC by Parents Format 

The application for TC follows a proper format, that is, the format of a formal letter. Here is the detailed format for your understanding:

• Sender's address: It includes the sender's (parent's) name and address. 
• Date: Date of application
• Receiver’s address: It includes the school address 
• Salutation: A polite greeting to the principal. 
• Introduction: Start the application with a brief introduction of the purpose of the letter. Include the student's details such as name, class, roll number or admission number. 
• Reason for TC: Explain the reason for the TC request; it can be relocation to another place, admission to a new school, or other valid personal circumstances.
• Request for TC: A polite request for the school authority to issue the TC for the student. 
• Personal Details: Provide detailed information about the student, such as date of birth, parents’ names, and contact information.
• Academic Details: Mention the student's current class, roll number, and other relevant academic information. 
• Clearance of Dues: Confirm that all school fees and dues have been cleared and request the necessary clearance for issuing the TC.
• Signature: Conclude the application with the signatures of the parents, showing their consent and authorisation for the issuance of the Transfer Certificate.

Application for TC by Parents Samples 

For a better understanding of the correct format and writing style, here are a few sample applications for a TC by parents. These samples will help you learn how to present the request politely, include all necessary student details, and clearly mention the reason for leaving the school.

Sample Application Letter for Transfer Certificate from School – Due to Relocation

Anil Reddy

5, Park Lane

Hyderabad – 500008

Telangana, India

21 March 2023

The Principal/Headmaster

Bharatiya Vidya Bhavan Public School

12, Road No. 71, Jubilee Hills

Hyderabad – 500033

Telangana, India

Subject: Request for Transfer Certificate

Respected Sir/Madam,

I am Anil Reddy, father of Rhea Reddy, a student of Class IX in your esteemed school. We would like to request the issue of a Transfer Certificate for our child, as our family is relocating to another city due to personal reasons. The certificate is required to complete the admission process in a new school.

We confirm that all school dues and fees have been cleared, and no payment is pending from our side.

Student Details:

Name: Rhea Reddy

Date of Birth: 7 December 2006

Father’s Name: Anil Reddy

Mother’s Name: Priya Reddy

Contact Number: 00000000

Academic Details:

Class: IX

Roll Number: 22

Admission Number: 123456

We kindly request that you issue the Transfer Certificate at the earliest. We are grateful for your support and cooperation.

Sincerely,

Anil Reddy

[Parent’s Signature]

Application for TC by Parents for Changing School – Due to Job Transfer
Suresh Iyer

14, Temple Street

Chennai – 600041

Tamil Nadu, India

3 July 2023

The Principal

Sunrise Matriculation Higher Secondary School

9, East Coast Road

Chennai – 600090

Tamil Nadu, India

Subject: Application for Issuing Transfer Certificate

Respected Sir/Madam,

We are writing to request a Transfer Certificate for our son, Arjun Iyer, studying in Class VIII at your school. This request is due to the job transfer of one of the parents to another city, which makes it necessary for us to change his school.

All fees and dues have been paid, and there are no outstanding payments.

Student Details:

Name: Arjun Iyer

Date of Birth: 5 May 2009

Father’s Name: Suresh Iyer

Mother’s Name: Meena Iyer

Contact Number: 9012345678

Academic Details:

Class: VIII

Roll Number: 11

Admission Number: 198632

I sincerely request that you issue the Transfer Certificate at the earliest so that we can proceed with admission to the new school.

Thank you for your cooperation.

Sincerely,

Suresh Iyer

[Parent’s Signature]

How to Write a TC Letter for School after 10th Grade?

Mr. and Mrs. Khan

7, Rose Garden Colony

Pune – 411014

Maharashtra, India

28 March 2023

The Principal

National English School

33, Airport Road

Pune – 411032

Maharashtra, India

Subject: Request for Transfer Certificate after Class 10

Respected Sir/Madam,

We are the parents of Aisha Khan, who has completed Class X at your esteemed institution. As she is seeking admission to another school for higher secondary education, we kindly request you to issue her Transfer Certificate to complete the admission formalities.

We confirm that all dues and school formalities have been completed.

Student Details:

Name: Aisha Khan

Date of Birth: 2 February 2008

Father’s Name: Imran Khan

Mother’s Name: Farah Khan

Contact Number: 9234567810

Academic Details:

Last Studied Class: X

Roll Number: 27

Admission Number: 307455

We request that you issue the Transfer Certificate at the earliest. Thank you for your continuous guidance and support.

Sincerely,

Mr and Mrs Khan

[Parent’s Signature]